Reference Check Guide

Reference Check

Candidate:

[=candidate name]

Conducted by:

Date:

2020-11-29

Position:

[=position to be filled]

Reference:

[=reference name and contact information]

Introduction

Provide a brief introduction to your company, and explain the profile the company is looking for.

Qualitative questions

  • What position did the candidate have when working for/with you, that you are now basing your references on?
  • How close are you to the candidate?
  • What types of responsibilities and tasks do you believe the candidate handles well?
  • What types of responsibilities and tasks do you believe the candidate handles poorly?
  • How would you describe/summarize the candidate’s personality?
  • I will be the leader or close colleague of the candidate. What do I do to make sure this person becomes a high performer and is happy with the role?
  • Can you describe the candidate’s work performance?
  • Would you hire this candidate again?
  • Did (name) supervise other employees? How effectively? If I spoke to those employees, how do you think they would describe (name's) management style?
  • What was the candidate’s biggest accomplishment while working for your company?
  • Is there anything I haven't asked that you would like to share with me?

General questions for inspiration

  • Was the candidate accountable in performing tasks?
  • What are the candidate’s strengths and weaknesses?
  • What was it like to work with the candidate?
  • Did she/he get along well with management and co-workers?
  • Did (name) supervise other employees? How effectively? If I spoke to those employees, how do you think they would describe (name's) management style?
  • What was (name's) biggest accomplishment while working for your company?
  • If I describe the position we are hiring for to you, could you describe how good a fit you think (name) would be for the position?[a]

Other aspects of the candidate

  • Are you aware of any issues that have led the candidate to have excessive absence from work?
  • (Be careful to frame this questions correctly – if asked) Have you experienced or are you aware of any negative circumstances related to alcohol, drugs or others?

Quantitative questions

Please evaluate the candidate on a scale from 1 (poor) to 6 (excellent):

Trait

Score

Professional abilities in the role

Professional interest

Ability to work in a team

Work capacity

Presentation skills

Customer relations

Ability to share knowledge and help others

Empathic, cares about others, is inclusive

Ability to build good working relations

Positive attitude

Personal discipline—ability to finish by deadlines

Ability to deliver under pressure—managing stress

Written communication skills

Oral communication skills

Awareness of own strengths and weaknesses

Reaction to constructive criticism

Humility

Loyalty

Reference Check Guide, Rev 1.0

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[a]These are questions for inspiration. Try to cover as much of this as possible during the reference check

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